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One of the most common ways of overcoming this limitation is to learn how to delegate your work to other people. If you do this well, you can quickly build a strong and successful team of people, well able to meet the demands that others place.
This is why delegation is such an important skill, and is one that you absolutely have to learn! You can learn another team management skills, like this, by joining the Mind Tools Club. To figure out how to delegate properly, it's important to understand why people avoid it.
Quite simply, people don't delegate because it takes a lot of up-front effort. After all, which is easier: You know the content inside and out. You can spew benefit statements in your sleep. It would be relatively straightforward for you to sit down and write it. It would even be fun! The question is, "Would it be a good use of your time? While on the surface it's easier to do it yourself than explain the strategy behind the brochure to someone else, there are two key reasons that mean that it's probably better to delegate the task to someone else:.
Delegation allows you to make the best use of your time and skills, and it helps other people in the team grow and develop to reach their full potential in the organization. Delegation is a win-win when done appropriately, however, that does not mean that you can delegate just anything. To determine when delegation is most appropriate there are five key questions you need to ask yourself:. If you can answer "yes" to at least some of the above questions, then it could well be worth delegating this job.
That being said, having all these conditions present is no guarantee that the delegated task will be completed successfully either. You also need to consider to whom you will delegate the task and how you will do it. Having decided to delegate a task there are some other factors to consider as well. As you think these through you can use our free Delegation Log worksheet to keep record of the tasks you choose to delegate and who you want to delegate them to. When you first start to delegate to someone, you may notice that he or she takes longer than you do to complete tasks.
This is because you are an expert in the field and the person you have delegated to is still learning. In thoroughly considering these key points prior to and during the delegation process you will find that you delegate more successfully. Now, once you have worked through the above steps, make sure you brief your team member appropriately. Take time to explain why they were chosen for the job, what's expected from them during the project, the goals you have for the project, all timelines and deadlines and the resources on which they can draw.
And agree a schedule for checking-in with progress updates. Lastly, make sure that the team member knows that you want to know if any problems occur, and that you are available for any questions or guidance needed as the work progresses.
We all know that as managers, we shouldn't micromanage. However, this doesn't mean we must abdicate control altogether: In delegating effectively, we have to find the sometimes-difficult balance between giving enough space for people to use their abilities to best effect, while still monitoring and supporting closely enough to ensure that the job is done correctly and effectively.
When delegated work is delivered back to you, set aside enough time to review it thoroughly. If possible, only accept good quality, fully-complete work. If you accept work you are not satisfied with, your team member does not learn to do the job properly. Worse than this, you accept a whole new tranche of work that you will probably need to complete yourself.
Not only does this overload you, it means that you don't have the time to do your own job properly. Of course, when good work is returned to you, make sure to both recognize and reward the effort.
As a leader, you should get in the practice of complimenting members of your team every time you are impressed by what they have done. This effort on your part will go a long way toward building team member's self-confidence and efficiency, both of which will be improved on the next delegated task; hence, you both win. At first sight, delegation can feel like more hassle than it's worth, however by delegating effectively, you can hugely expand the amount of work that you can deliver.
When you arrange the workload so that you are working on the tasks that have the highest priority for you, and other people are working on meaningful and challenging assignments, you have a recipe for success. To delegate effectively, choose the right tasks to delegate, identify the right people to delegate to, and delegate in the right way. There's a lot to this, but you'll achieve so much more once you're delegating effectively! This site teaches you the skills you need for a happy and successful career; and this is just one of many tools and resources that you'll find here at Mind Tools.
Subscribe to our free newsletter , or join the Mind Tools Club and really supercharge your career! Boost your career by improving your management and leadership skills. Cookie Consent plugin for the EU cookie law. Mind Tools for Your Organization. View our Corporate Solutions. Organizing Disorganized People Disorganized colleagues — including managers — can cause stress. How to Delegate Start by specifying the outcome you desire to the people you trust to deliver it.
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